Facility Use–AHS

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AHS STAFF ONLY PROCEDURES FOR USING AUSTIN HIGH SCHOOL FACILITIES

Please follow these procedures when AHS Staff and AHS Organization (AHS Booster & AHS PTSA) is requesting to use the building for an event. 

You will need to contact the Facility Manager, Ms. Linda Garcia, via email linda.a.garcia@austinisd.org to check on building use availability. Once the location, date, and time are confirmed availability you will submit an AHS Staff Facility Use Request Form 2026-2027. Custodial staff will be assigned to all weekend events, and the organization holding the event will be charged and paid via Function Pay for their hours worked.

Click the link below to submit your application.

AHS Staff Facility Use Request Form 2026-2027

Please allow two weeks for your request to be processed. Once approved, your event will be added to the AHS Master Calendar. 

Below is a list of areas that can be requested by AHS Staff & AHS Organization: 

  • PAC 
  • Bandhall 
  • Preas Theater 
  • Library 
  • iLab 
  • Cafeteria 
  • Café Austin 
  • Classroom(s) 
  • Track, Football, and Soccer Field 
  • PE Gym (Auxiliary Gym) 
  • Big Gym (Competition Gym) 
  • Maroon Room 
  • 2nd Fl Conference Room
  • Small Dance Studio

Please let the Facility Manager know if you plan to visit the campus during the weekend to discuss AC needs, security or custodial needs. Your AISD badge does not allow you entrance to the building during the weekend and you may set off the alarm. A fee will be charged to the campus when AISD Police have to come out to turn off the alarm system and AISD Police Dept. will notify Principal Dr. Bedford about the incident. 

Friendly reminder: There is NO access to AHS campus on Sundays due to AISD Facilitron building reservation. (Except for scheduled Fine Arts rehearsals and performances with prior approval.)

 

NON-AHS STAFF PROCEDURES FOR USING SCHOOL FACILITIES

Organizations requesting use of school facilities must submit a request via Facilitron at least three (3) weeks prior to the date of the event to the school principal or designee for approval and signature. For detailed information about the rental process, cancellation policy, insurance requirements, frequently asked questions and contact information, please refer to the Facility Use Guidebook linked below.

The district utilizes Facilitron to process all facility use requests. Facilitron is an online facilities management platform and marketplace that streamlines facility scheduling and the rental request process.

If you have any questions on creating an account or how to submit a request, Facilitron provides 24/7 customer support and can be reached by calling them at 800-272-2962, by email at support@facilitron.com.

 

FORMS & GUIDELINES

 

FACILITY USE FEES

AHS (Gym, library, cafeteria) $225 per hour
AHS PAC $300 per hour
Classrooms (per classroom) $50 per hour
Reservation of School Grounds $80 per hour
Reservation of Parking Lot $100 per hour
Custodial Services $50 per hour (minimum per custodian)
Custodial Supplies $1 per hour (Flat Rate)
Service Charge $4 per event

 

DISCOUNTS

  • Non-profit organizations (with a valid federal 501(c)(3) or a non-profit status letter from the State Comptroller’s Office) receive a 50% discount on Facility Use Fees. Fees may be further reduced or waived if the event is deemed to be a particular benefit to the District, school or community and custodian costs are covered.

 

CUSTODIAN COSTS

  • Minimum Custodian Costs of $35 an hour per custodian on duty will be charged in addition to the facility use fee. If actual custodian costs are higher than $35 per hour, the actual cost will be charged. Custodian costs begin at least 30 minutes prior to the beginning of the event and continue at least 30 minutes after the end of the event. Fees for additional staff and services will also be charged at a flat rate of $35.00 per hour unless otherwise indicated. Custodial timesheets cannot be processed without the Building Use Application.
  • Waivers and Discounts are not applicable to fees required to cover custodian or other support staff costs.

For the safety of the campus ALL exterior doors are to remain closed and locked in the main building, Preas Theater, Band Hall, and PAC, unless supervised by an AHS staff member.

For AISD related emergencies, please call AISD Campus Police at (512) 414-1703.

 

AISD FACILITY USE OVERVIEW

Board Policy GKD (Local) permits public use of school facilities by non-school groups for educational, recreational, civic, or social activities, when these activities do not conflict with school use or Board Policy. Non-school groups are organizations other than school-sponsored groups (e.g., student clubs, school teams) and school support groups (e.g., PTAs, booster clubs).

For more information on district-level procedures, visit the AISD Facility Use website.

Contact Information
Linda Garcia
Administrative and Management Assistant to Principal Dr. Melvin Bedford / Austin HS Facility Manager
Direct Office: 512-414-2505 Ext. 71561 
linda.a.garcia@austinisd.org
Austin High School
1715 W. Cesar Chavez
Austin, TX 78703